Cape Town, and it is a permanent position. As a Bid Office/ Administrative Assistant in the field of in assisting with office administration and the bidding process for technology-related projects; assisting and compilation of tender documents. Bid Monitoring: Monitor bid advertisements to identify relevant opportunities and conducting ad hoc maintenance of the bid register. Bid Coordination: Completion and compilation of documents Organize and maintain bid records. Coordinate the delivery of bid responses. General Office Administration:
organizational skills will be critical as you monitor bid advertisements, qualify tenders, and compile documents be responsible for handling queries, maintaining bid records, and administering electronic filing. It Guides and statutory requirements while coordinating bid responses. If you thrive in a fast-paced environment procurement. You will be responsible for all aspects of Bid Administrator from start to finish. To support the preparation of bids from RFI/RFQ to the start of contract negotiations. Daily monitoring of new bid advertisements
and compile bidding documents for thresholds designated, float tenders and ensure smooth bid process in compliance with the Bank's procedure. •Edit and vet bidding documents for thresholds within the Administration management. •Ensure organization of bid opening committees, bid opening, and bid evaluation in accordance with
compliance checks
verify orders, contacting vendors and evaluating bids/quotations offered by suppliers.
Quality compliance checks Updating office bids on the bid register Assistance with the Quality Management tenders Follow up on submitted bids Check supplier invoices Registration of bids Timesheets and sundries Diary
plan accordingly to ensure timely submission of bid documents. • Convert PDF tender documents to Word with current and relevant information. • Complete Bid documents accurately and ensure all required documentation Proactively obtain bid document answers internally, where required. • Upload completed bid documents for sign-off Teams sites like Sales Management & Company Bid Office and provide assistance in saving sales collateral
Billing, Accounts Payable, Accounts Receivables, Bid Management, or Property Registration • Apply critical
Billing, Accounts Payable, Accounts Receivables, Bid Management, or Property Registration • Apply critical
relevant tenders on various platforms.
Ensure the bid process is followed.
Coordinate collection