Management: Invoicing, Statements, Queries, Discounts and Age Analysis o Ensure correct rates are invoiced, as prices Manage and Oversee creditors applications Invoicing process – ensure all hires have signed quotes rates, headers, hours etc are complete Process invoices and credit notes Manage back charges for dumping journal detail to be forwarded to the accountant Invoicing to be complete by the 5th working day of the following Reconcile and pay subcontractors o Provide proof of invoicing to subcontractor's Diesel: Advise when diesel
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completed invoices from firm for uploading onto required E-billing portals Checking status of invoices on E-billing rejections Preparing of Matter invoice proposals Print out pro forma invoices for verification and checking discounts Submit invoices for final sign off and distribution Calculating and cross-checking invoices before finalization finalization Manage invoice requests received by shared (centralized billing) team inbox Assisting with
completed invoices from firm for uploading onto required E-billing portals Checking status of invoices on E-billing rejections Preparing of Matter invoice proposals Print out pro forma invoices for verification and checking discounts Submit invoices for final sign off and distribution Calculating and cross-checking invoices before finalization finalization Manage invoice requests received by shared (centralized billing) team inbox Assisting with
all foreign supplier invoices timeously
and ensuring timely and accurate processing of invoices and payments. Key responsibilities include receiving and verifying invoices and statements for accuracy and completeness, matching invoices to purchase orders orders and delivery notes, entering and uploading invoices into the accounting system, preparing supplier
capturing of invoices from receiving.
Posting and Reconciling Creditor Invoices Accurately entering invoice data into the accounting system system. Resolving discrepancies between invoices and corresponding documents promptly. Preparing reports on for management review. Invoicing Generating accurate and timely customer invoices. Ensuring that all charges posted to appropriate accounts. Reviewing all invoice data for completeness and accuracy. Collaborating
suppliers timeously Accurately capture invoices on MDA Ensure invoices are authorised in accordance with levels levels of authority Ensure invoices are allocated to the correct supplier and general ledger accounts alignment between invoices and purchase orders in the database Accurately process invoices in the accounts advices to the supplier post payment Filing of invoices post payment Accurately prepare monthly reconciliations